Administrative Specialist II
Rehabilitation Service
Summary
The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency policy.
Typical Functions
Researches various data storage and/or computer records to obtain information and compiles data for reports. Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor. Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures. Performs other duties as assigned.
Special Job Dimensions
Knowledge, Abilities, and Skills
Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, andprocedures. Ability to communicate both orally and in writing.
Minimum Education and/or Experience
The formal education equivalent of a high school diploma; plus three years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Preferred Qualifications
Prepare Discharge Summaries involving services provided by ACTI using existing
forms.
Research and gather documentation regarding a specific topic or situation.
Organize and compile information in a systematic manner.
Create and prepare reports.
Assist in accounting and purchasing functions of the section.
Proofread documents for grammar, punctuation, spelling, and mathematical errors.
Maintain various filing systems for financial records.
Maintain filing systems, both hard copy and electronic.
Make written and oral presentations and reports.
Perform a variety of tasks that require attention to detail.
Operate computers, projectors and usual office equipment.
Collaborate with others internally and externally.
Certificates, Licenses, Registrations
Agency Specific Information
Applicants must complete each item on the State of Arkansas application to be considered for employment. Incomplete applications and Resumes only WILL NOT be accepted. The application must be received before 4:30 p.m. on the closing date.
If a college degree is required for the position for which you are applying, bring a copy of your transcript with you if you are selected for an interview.
Method of pay is direct deposit. Checking or savings account required if hired.
Participation (6%) in contributory Retirement Plan is required if hired.
