Executive Assistant
Area Agency on Aging of Western Arkansas
Overview Responsible for providing administrative support for the President/Chief Executive Officer.
Responsibilities
Qualifications
EEO Statement Area Agency on Aging of Western Arkansas, Inc. is an equal opportunity employer. Area Agency on Aging of Western Arkansas, Inc. hires qualified candidates without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disabilities, military status or unfavorable discharge from military service.
Responsibilities
- Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
- Attend monthly Board of Directors meeting and quarterly Advisory Council meetings. Prepare minutes and distribute timely.
- Maintains databases for company sponsored programs and runs reports.
- Assign parking spots and manage leased parking.
- Establishes, develops, maintains and updates filing system. Retrieves information from files when needed.
- Organizes and prioritizes large volumes of information and calls.
- Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
- Answers phone for Supervisor or department. Takes messages or fields/answers all routine and non-routine questions.
- Acts as a liaison with other departments and outside agencies, including high-level staff. Handles confidential and non-routine information and explains policies when necessary.
- Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the Supervisor.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Assist with fundraising and public relations activities.
Qualifications
- Associate’s degree preferred or equivalent combination of education and experience.
- Two + years of administrative experience.
- Excellent verbal and written communication skills.
- Excellent organizational skills.
- Ability to proficiently use and perform key functions of MS Office programs.
- Ability to work closely and effectively with all employees and management staff.
EEO Statement Area Agency on Aging of Western Arkansas, Inc. is an equal opportunity employer. Area Agency on Aging of Western Arkansas, Inc. hires qualified candidates without regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disabilities, military status or unfavorable discharge from military service.
