Responsibilities and Duties include but are not limited to:
Qualifications and Requirements:
Education Qualifications
Knowledge, Skills and Abilities; Additional Information:
Internal Job Posting Information
Exempt
Non-Classified
Grade 5
Job Title:Purchasing AgentOpening
- Act as the Purchasing Agent for the College.
- Authorized to make and approve any purchase up to $500 without CFO approval.
- Place all College purchases over $100.
- Ensure purchase requisitions comply with State of WV and College regulations, policy and procedures.
- Educate purchasers and vendors of proper purchasing policy and procedures.
- Maintain current vendor list as well as register new vendors with state payment system and prepare and authorize tax exempt certificates.
- Review purchase requisitions for completeness.
- Make decision regarding best product and best pricing for the College.
- Determine proper funding source, and funding availability.
- Process Purchase Orders, place orders, and verify receipt of goods.
- Act as receiving to ensure purchased materials are received before payment. Coordinate delivery and/or pickup of deliveries.
- Serve as the primarily College P-card holder.
- Pay invoices with P-Card for all orders placed through the Business Office and rectify all p-card transactions.
- Conduct a monthly review of all open POs and adjust balances as necessary; prepare a monthly report for the CFO of all open POs.
- Serve as the college travel coordinator. Process all travel requests, coordinating transportation and other travel related arrangements. Approves all final details.
- Serve as the college capital coordinator. Manage all capital assets (35 million dollars). Complete inventory tracking, tag capital assets, maintain capital asset records and annually review fixed asset inventory and report to CFO.
- Monthly, administer copier codes (creation, removal, reset, etc.). Retrieve and reset copier counts for departmental charge backs.
- Provide administrative assistance to CFO and serve as the backup in the absence of the CFO for purchasing and travel arrangements.
- Assist in any & all audit process that fall within the duties of the position. Other duties as assigned.
Qualifications and Requirements:
Education Qualifications
- Bachelor's Degree in Business or Accounting or equivalent experience with Associate Degree in Business or Accounting.
- Experience and Education equivalency may be considered.
- Over one year and up to two years of computer experience required.
- Over one year and up to two years of office experience required.
- Over two year and up to five years of accounting experience required.
- Over one year and up to two years of accounting experience with procurement responsibilities required.
- Over one year and up to two years of record keeping experience preferred.
- Over one year and up to two years of audit participation experience preferred.
Knowledge, Skills and Abilities; Additional Information:
- Ability to communicate and understand both written and verbal instructions
- Ability to maintain confidentiality
- Ability to manage multiple assignments with strict deadlines
- Ability to perform in a fast paced office environment with interruptions
- Ability to provide instruction and training to individuals and in group settings
- Ability to use various computer software programs such as online accounting and payroll system
- Ability to work in a team environment
- Ability to travel to other campuses to provide training
- Ability to act professionally and represent the departments in a positive manner.
- Dependable
- Excellent attention to detail
- Excellent communication skills
- Excellent organizational skills
- Good computer skills
- Ability to do intermediate math
Internal Job Posting Information
Exempt
Non-Classified
Grade 5
Job Title:Purchasing AgentOpening
Date/Time: Tue. 01/09/18 12:00 AM Eastern Time
Closing Date/Time: Fri. 01/26/18 11:59 PM Eastern Time
Salary:$34,200.00/Year
Job Type:Full-time Non-Classified
Location:1704 Market Street, Wheeling, West Virginia
Department:Finance & Accounting
